SVN Wood Properties
Commercial Real Estate Operations Coordinator
Full Time • Knoxville
Responsive recruiter
Benefits:
- Health insurance
- Competitive salary
- Opportunity for advancement
- Paid time off
- Training & development
Company: SVN | Wood Properties
Location: Knoxville, TN
Schedule: Full-Time • Monday–Friday
Compensation: $45,000–$55,000 annually (based on experience)
Location: Knoxville, TN
Schedule: Full-Time • Monday–Friday
Compensation: $45,000–$55,000 annually (based on experience)
About SVN | Wood Properties
SVN | Wood Properties is a commercial real estate brokerage and property management firm serving East Tennessee for more than 45 years. Our team specializes in helping property owners, investors, and businesses buy, sell, and lease commercial properties.
We are seeking a highly organized Operations Coordinator to support our Industrial Brokerage Team. This role helps keep listings, transactions, marketing efforts, and internal operations running smoothly.
This position is ideal for someone who enjoys organization, coordination, and supporting a fast-paced professional team.
Position Overview
The Commercial Real Estate Operations Coordinator provides administrative and operational support to the Industrial brokerage team. This role assists with marketing coordination, transaction documentation, scheduling, database management, and general team support throughout the commercial real estate deal process.
The ideal candidate is detail-oriented, organized, and comfortable managing multiple responsibilities in a professional office environment.
Key Responsibilities
Marketing & Listing Support
- Assist with preparation of marketing materials for property listings
- Help maintain listings across online platforms such as LoopNet, Crexi, and CoStar
- Organize listing information including photos, floor plans, and property details
- Assist with email marketing campaigns and digital marketing efforts
- Coordinate listing photography and marketing timelines
- Conduct basic market research including comparable sales and lease rates
Transaction Coordination
- Assist with commercial real estate transactions from contract through closing
- Prepare transaction documents and manage electronic signatures
- Track important deadlines including earnest money deposits and due diligence periods
- Coordinate inspections, surveys, environmental reports, and appraisals
- Assist with closing coordination and post-closing documentation
Administrative & Data Support
- Maintain CRM databases and internal Google Drive files
- Enter new leads, contacts, and comparable data into internal systems
- Schedule property tours, meetings, and client appointments
- Coordinate property showings and inspections
- Assist with internal reporting and tracking team activity
Team & Office Support
- Track team expenses and assist with commission processing
- Coordinate meetings, travel logistics, and networking events
- Provide general administrative support to the brokerage team
Qualifications
- 1–3 years of administrative, office support, or operations experience preferred
- Strong organizational and time management skills
- Ability to manage multiple assignments and deadlines
- Strong written and verbal communication skills
- Experience using Google Workspace or similar office software
- Experience with CRM or database systems is helpful but not required
Benefits
- Paid Time Off (PTO) and paid holidays
- Professional development opportunities
- Opportunity to gain experience in the commercial real estate industry
- Collaborative team environment with long-term growth potential
Equal Opportunity Employer
SVN | Wood Properties is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by applicable law.
Compensation: $45,000.00 - $55,000.00 per year
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